Privacy Policy

  • Privacy Policy

Privacy Policy

This Privacy Policy is effective from May 25th, 2018.

This document outlines how 2m Networks Ltd (T/A forms2), located at Oaktree Court Business Centre, Mill Lane, Ness, Cheshire, CH64 8TP, and affiliates (hereon referred to as “forms2”), handles your data, be it personal or other information. As far as possible, we’ve used plain English to explain how we respect your privacy and why you should trust us with your data.

This Privacy Policy applies specifically to products, services and websites provided by 2m Networks Ltd that are branded as forms2 (collectively referred to as the “forms2 Service”), except where otherwise noted. If any services have supplementary privacy statements, we’ll explain in more detail our specific privacy practices in relation to these services.

The forms2 Service is provided to two distinct groups.  Firstly, our Service provides a platform and set of tools that enables people, companies and organisations (“app creators”) to create data-driven business apps for mobile and desktop devices. These apps are delivered to the second group, who interact with, and submit data through, the provided apps (“app users”). forms2 receives and handles information differently for app creators and app users, so we have split this Privacy Policy into two dedicated sections, one for each group.

SECTION 1: PRIVACY FOR APP CREATORS

Our approach to your data
Your data is yours. forms2 regards all content that you create within your account on the forms2 Service (forms, data sources, tasks, user accounts, email addresses etc.) as being your private property, owned wholly by you. forms2 does not sell your content or data to anyone, and we only process and make your data available as needed to provide the forms2 Service, with the exception of a limited set of circumstances (e.g. forms2 is compelled by a court order, or if you’ve given us permission to do so).
Your data hosting is based in the EU. The forms2 Platform is hosted on Microsoft’s Azure cloud platform in West Europe (Amsterdam & Dublin) data centers.
forms2 is committed to processing and storing your data securely. See our security measures webpage for more information.

Information that forms2 collect

forms2 collects information relating to you and your use of the forms2 Service from a variety of sources which are listed below, along with details of how we use this information.


Information we collect directly from you

  • Registration information. You need to create an forms2 account before you can build apps on the forms2 Service. Our account signup collects your name, email address, phone number (optional), company name, website (optional), country and time zone.
  • Billing information. If you make a payment to forms2, we require that you provide your billing details, including name, address, email address and financial information corresponding to your selected method of payment (e.g. a credit card number and expiration date), VAT/Tax number (optional, if applicable). If you provide a billing address, we will regard that as the location of the account holder. forms2 does not store or log any sensitive cardholder data provided by you or your app users. We only use PCI Level 1 compliant credit card processors who securely store all card details and process card payments.
  • Account settings. You can set various preferences and personal details within the forms2 Service. For example, your default language, time zone and other meta-data values can be specified within the Edit User and Organisation Setup pages of our backend web portal.
  • App data. We store the data you and your app users upload, import and otherwise submit to us.
  • Other data you intentionally share. We may store or collect your personal information or data if you explicitly send it to us for specified purposes. For example, if you give us a customer testimonial or participate in a forms2 sponsored marketing event.
  • We don’t share, sell or use your app users’ information. forms2 will not contact your app users via email or other means unless you specifically request us to do so. We will not sell or make available your app users’ contact or other information to any third parties, aside from what is necessary to provide the forms2 Service (e.g. emails that you’ve configured are sent through our email delivery provider).

Information we collect indirectly or passively

  • Usage data. Like most software services today, forms2 collects usage data about you whenever you interact with our services. This can include which forms2 areas/pages you visit, what you click on, when you performed those actions, and so on. Additionally our servers may keep short-term log files that record data each time a device accesses the forms2 Service. These log files contain data about the nature of each access, including originating IP addresses, internet service providers, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system versions, and timestamps.
  • Device data. forms2 collects data from the device you use to access our services, such as your IP address, operating system version, device manufacturer and model, and browser type. We may also infer your geographic location based on your IP address.
  • Referral data. If you arrive at a forms2 website from an external source (such as a link on another website or in an email), forms2 records information about the source that referred you to us.
  • Information from third parties. forms2 may collect your personal information or data from third parties, if you have given permission to those third parties to share your information.
  • Information from page tags. forms2 uses third-party tracking services that employ cookies and page tags (also known as web beacons) to collect aggregated and anonymised data about visitors to our websites. This data includes usage and user statistics. Emails sent by forms2 may include page tags that allow us to collect information about who opened those emails and clicked on links in them. We do this to measure the performance of our email messaging and to learn how to improve email deliverability and open rates.

How forms2 uses collected information

To forms2, your app data is private and owned by you. forms2 does not use your app data other than as described in this Privacy Policy unless we have your written consent. We do not sell or make available your app data to third parties, beyond what is necessary to provide the forms2 Service, without your permission.

The specific ways that forms2 uses collected information are listed below. See the next part of this Privacy Policy to understand how your information may be shared.

To provide the forms2 Service to you

  • Customer support is the most common reason for us accessing your data, since often forms2 will need to view your account, data and app designs in order to provide training, advice and troubleshooting.
  • A number of features of the forms2 Service require use of your app data and/or account information in order to function. The hints and documentation about these features will identify when this is the case. If you want to avoid the use of your data in this way, then simply do not use those specific features. For example, our Process Step feature allows you to send data captured in a Form entry onto another user as a Task for them to complete.
  • Our various connectors and APIs give you the option to export and import data between the forms2 Service and other external applications. When using connectors, you may be disclosing your data to the individuals or organizations responsible for operating and maintaining such third party applications and sites. forms2 does not own or operate the external services that you choose to connect with, and you should review the privacy policies of such external services to ensure you are comfortable with the ways in which they may use the data you share with them.


To manage the forms2 Service

forms2 may use your account information and app data for these limited, internal-only purposes:

  • To maintain, monitor and enhance the forms2 Service. We perform internal statistical and other analyses on data we collect, including usage data, device data, referral data, app data and information from page tags, to measure user behaviour and trends, to understand how people use the forms2 Service, and to monitor, troubleshoot and improve the forms2 Service, including to prioritise, plan and evaluate new features. forms2 may use your data for internal-only purposes designed to keep our services secure and operational, such as for troubleshooting and testing purposes, and for service improvement, marketing, research and development purposes.
  • To enforce our Terms of Use. Occasionally forms2 may need to review data in your account in order to determine whether there is a breach to our contractual terms.
  • To prevent potentially illegal activities.
  • To screen for and prevent undesirable or abusive activity. For example, forms2 has automated systems that screen content for activities such as, phishing, spam, and fraud.
  • To create new functionality, services or content. forms2 may internally review your app designs and data for the purpose of creating new features, support content or services. forms2 may look at related statistics such as app usage, form entry counts, and average number of fields per screen in order to publish interesting observations about these for training or marketing purposes. When forms2 does so, neither individual app creators nor app users will be identified or identifiable unless we have obtained their permission.
  • To contact you about your service or account. forms2 may occasionally send you communications of a transactional nature (e.g. service-related announcements, billing-related matters, changes to our services or policies, welcome emails when you first register). You are prevented from opt-out of this type of communication since it is required to provide our services to you.
  • To contact you for marketing purposes. forms2 will send you promotional emails only if you have previously given consent to us contacting you for this purpose. You would have consented to this when you signed up for a free trial either from our website or within a demonstration application inside the forms2 app on either Android or iOS. You can opt out of these communications at any time by clicking on the “unsubscribe” link in these emails.
  • To respond to legal requests and prevent harm. If forms2 receives a court order or other legal request, we may need to inspect the data held to determine the appropriate response.

Who forms2 shares your data with

We recognise that you have entrusted forms2 with safeguarding the privacy of your information. Because that trust is extremely important to us, the only time forms2 will disclose or share your personal information or app data with a third party is when forms2 has done one of three things, in accordance with applicable law: (a) given you notice, such as in this Privacy Policy; (b) obtained your express consent, such as through an opt-in checkbox; or (c) anonymised or aggregated the information so that individual persons or other entities cannot reasonably be identified by it. Where required by law, forms2 will obtain your express consent prior to disclosing or sharing any personal information.

We may share:

  • Your data with our sub-processors. We use third-party service providers (“sub-processors”) to help us provide you with the forms2 Service. forms2 gives these sub-processors access to your data, but only to the extent necessary for them to perform their services for us. forms2 also implements reasonable contractual and technical protections to ensure that your personal information and data remains confidential, is used only for the provision of their services to us, and is handled in accordance with this Privacy Policy. Examples of sub-processors include payment processors, hosting services, email providers, and analytics tools.  A list of our sub-processors can be found on our sub-processors page.
  • Your email address with your organization. If the email address under which you’ve registered your account belongs to or is controlled by an organization, forms2 may disclose that email address to that organization to assist the organization with its forms2 account administration. Don’t use a work email address for the forms2 Service unless you are authorised to do so, and are therefore comfortable with this potential disclosure.
  • Aggregated or anonymised data with third parties to improve or promote the forms2 Service. We ensure that no person can be reasonably identified or linked to any data we may share with third parties for the improvement or promotion of forms2 services.
  • A cookie to advertise forms2 services. forms2 may ask advertising networks and exchanges to display ads promoting our services on other websites. forms2 may ask these networks to deliver those ads based on the presence of a cookie, but in doing so will not share any other personal information with the advertiser. Our advertising network partners may use cookies and page tags or web beacons to collect certain non-personal information about your activities on this and other websites to provide you with targeted advertising based upon your interests.
  • Your data if required or permitted by law. forms2 may disclose your information as required or permitted by law, or when forms2 believes that disclosure is necessary to protect our rights, protect your safety or the safety of others, and/or to comply with a judicial proceeding, court order, or other legal process served on us.
  • Your information if there’s a change in our business ownership or structure. If ownership of all or substantially all of forms2’s business changes, or if forms2 undertakes a corporate reorganisation, including a merger, acquisition or consolidation or any other action or transfer between forms2 entities, you expressly consent to forms2 transferring your information to the new owner or successor entity so that we can continue providing the forms2 Service. If required, forms2 will notify the applicable data protection agency in each jurisdiction of such a transfer in accordance with the notification procedures under applicable data protection laws.
  • Information you explicitly consent to be shared. forms2 may occasionally explicitly ask for your permission to provide your contact details to third parties for various purposes, including to allow those third parties to contact you for marketing purposes. You may later revoke your permission, but if you wish to stop receiving communications from a third party to which we provided your information with your permission, you will need to contact that third party directly

Your data rights

You can exercise the following rights over the data you store or process on the forms2 Service:

  • Update your account details. You can immediately update your account information, and that of your app users, via the provided organisation and user editing pages.
  • Access and correct personal information. As an account administrator, you may access and correct certain personal information that forms2 holds about you by visiting the provided user edit page. Some app users and other individuals may have certain legal rights to ascertain if we hold personal information about them, to access personal information we hold about them, and to pursue its correction, update, amendment or deletion in appropriate circumstances. Depending on the information involved, these rights may be exercised through the user or organisation edit pages previously mentioned. For all other cases, requests to exercise these rights may be directed to our support team. These rights are subject to some exceptions, such as where executing the request would have an unreasonable impact on the privacy of other individuals. forms2 will respond to requests to exercise these rights within a reasonable time and, where required by law or where we deem it otherwise appropriate and practicable to do so, we will honour your request.
  • Download/backup your app data.  forms2 provides functionality to export your app data in a variety of formats. This allows you to create your own backups or conduct offline data analysis.
  • Delete your app data. Deleting app data may not permanently delete said data immediately. As long as you maintain an account with forms2, we may retain your deleted data for a limited time, but no longer than 30 days, to cover cases where you accidentally delete data and need to restore it (which you can request by contacting our support team). To the extent permitted by law, forms2 will permanently delete your data if you request to cancel your account.
  • Cancel your account. To cancel and delete your account, please contact our support team. Deleting your account will cause all the data in the account to be permanently deleted from our systems within a reasonable time period, as permitted by law, and will disable your access to the forms2 Service. forms2 will respond to any appropriate request to access, correct, update or delete your personal information within the time period specified by law, if applicable, or without excessive delay. forms2 will promptly fulfil requests to delete personal information unless the request is not technically feasible or such data is required to be retained by law, in which case forms2 will anonymise such data instead.

forms2’s data retention timeframes

We retain your data for as long as you have an account on the forms2 Service, or to comply with our legal obligations, resolve disputes, or enforce our agreements. Copies of data deleted from our servers may remain on offsite backup media for up to 30 days thereafter. The following specific scenarios and timeframes apply:

  • Data you delete within your account. You can delete app designs and data from within your account at any time. App data that you delete from your account will be rendered inaccessible but may not be immediately deleted, applicable laws permitting. We may retain your data for up to 30 days to allow restoration of data when deleted accidentally. forms2 generally does not use deleted form data for any purpose other than to give you the opportunity to restore it. Sometimes forms2 may retain deleted data to comply with legal obligations, resolve disputes, or enforce our agreements. In these cases, forms2 ensures that access to such data is blocked except for the purposes for which forms2 has been required to retain the information.
  • Deletion of your forms2 Service account. You can request our support team to delete your account and all associated data at any time. After you initiate the deletion of your account, the account is disabled immediately, but the account and associated data may be held in our database for up to 30 days, until our next regularly scheduled deletion cycle, at which point it will be permanently deleted. You can contact our support team within that time frame to request the account be restored. After your account is permanently deleted, forms2 won’t be able to restore it or the associated data.
  • App user account deleted by an account administrator. Your nominated administrator users can delete app user accounts at any time. This disables the target user account immediately, but the user and associated data may be retained by forms2 for up to 30 days prior to being deleted. Depending on when you request it, restoration of the user account may be possible by our support team.

Security and other important information

  • Changes to this Privacy Policy. forms2 may modify this Privacy Policy at any time. forms2 will notify you by publishing the changes on this website. If forms2 determines the changes are material, you will be provided with additional, prominent notice as is appropriate under the circumstances, such as via email or in another conspicuous manner reasonably designed to notify you. If, after being informed of these changes, you do not cancel your subscription and continue to use forms2 services beyond the advance-notice period, you will be considered as having expressly consented to the changes in the Privacy Policy. If you disagree with the terms of this Privacy Policy or any updated Privacy Policy, you may close your account at any time.
  • Security. We provide details on our security measures webpage. forms2 takes security seriously and we’re committed to processing your personal information and data with respect and integrity. However, regardless of the protections and precautions undertaken, there is always a risk that your personal information may be viewed and used by unauthorised third parties as a result of collecting and transmitting your data through the Internet. If you have any questions about the security of your personal information, contact our support team.
  • Data locations. We use Microsoft’s Azure cloud platform to host customer accounts in 1 geographic region (“node”) – specifically West Europe (Netherlands, Ireland). Your account will be provisioned and run exclusively within one of these nodes. Your personal information may also be accessed from countries in which forms2 personnel or affiliates are located (generally for support and maintenance purposes), and may be processed in countries where our sub-processors’ services are located.
  • Cookie Notification. forms2 and our partners use cookies and similar technologies on our websites. Cookies are small bits of data we store on the device you use to access our services so forms2 can recognise repeat users. Each cookie expires after a certain period of time, depending on what we use it for. forms2 uses cookies and similar technologies for several reasons:
    • For security reasons. We store your login details in an encrypted cookie to authenticate your identity and to keep you logged into the forms2 Service between usage sessions.
    • To provide you with personalised content. forms2 may store user preferences, such as your default language, in cookies to personalise the content you see.
    • To improve our services. forms2 uses cookies to measure your usage of our websites and track referral data, as well as to occasionally display different, localised versions of content to you. This information helps forms2 develop and improve our services and optimise the content forms2 displays to users.
    • To advertise to you. forms2, or our service providers and other third parties we work with, may place cookies when you visit our marketing website or when you open emails that are sent to you, in order to provide you with more tailored marketing content (about our services or other services), and to evaluate whether this content is useful or effective. For instance, forms2 may evaluate which advertisements are clicked on most often, and whether those clicks lead users to make better use of our tools, features and services. If you don’t want to receive advertisements that are tailored to you based on your anonymous online activity, you may “opt out” of many of the companies that are involved in such tailoring by going to http://optout.aboutads.info. Opting out in this way does not mean you will not receive any advertisements; it just means that you will not receive advertisements from such companies that have been tailored to you based on your activities and inferred preferences.
    • Google Analytics. In addition to the above, forms2 has implemented on our websites and other services certain Google Analytics features that support Display Advertising, including re-targeting. Visitors to our websites may opt out of certain types of Google Analytics tracking, customise the Google Display Network ads by using the Google Ad Preferences Manager and learn more about how Google serves advertisements by viewing its Customer Ads Help Center. If you do not wish to participate in Google Analytics, you may also download the Google Analytics opt-out browser add-on.
    • We don’t believe that cookies are bad, but you can still choose to remove or disable cookies via your browser. Note that if you choose to disable cookies received from our web backend, you will not be able to log in there, since we require cookies to be enabled for the security reasons above. By using our websites and agreeing to this Privacy Policy, you expressly consent to the use of cookies as described in this policy.
  • Blogs and Forums. forms2 websites may offer publicly accessible blogs and community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. forms2 is not responsible for any personal information you choose to submit in these areas of our site. To request removal of your personal information from our blog or community forum, contact our support team. In some cases, forms2 may not be able to fulfil your request and an explanation will be provided. Commenting systems on our blogs may be managed by a third party application that may require you to register to post a comment. Please review that application’s privacy policy to learn how the third party uses your information.
  • Online Tracking. forms2 currently does not process or comply with any web browser’s “do not track” signal or other similar mechanisms that indicates a request to disable online tracking of individual users who visit our websites or use our services, unless otherwise stated in a service-specific privacy statement.
  • Social Media Features. forms2 websites may include social media features or widgets, such as the Facebook Like button. Use of these features may allow them to collect your IP address, detect which page you are visiting on our site, and set a cookie to enable the feature to function properly. Your interactions with these features are governed by the privacy policy of the third party providing it.
  • Safety of Children and COPPA. forms2 services are not intended for and may not permissibly be used by individuals under the age of 16. forms2 does not knowingly collect personal information from persons under 16 or allow them to register. If it comes to our attention that forms2 has collected personal information from such a person, forms2 may delete this information without notice. If you have reason to believe that this has occurred, please contact our support team.
  • English version only. The English language version of this Privacy Policy is authoritative. Any translations of this policy that we may provide are for convenience only.

Notices for European Union and United Kingdom users

  • Personal data. For users located in the EU, references to “personal information” in this policy are equivalent to “personal data” as defined in prevailing EU data protection regulations.
  • IP addresses. Our servers may record the incoming IP addresses of visitors to forms2 websites and services, whether or not the visitor has a forms2 account, and store the IP addresses in log files. forms2 uses these log files for purposes such as system administration and maintenance, record keeping, tracking referring web sites, inferring your location, and security purposes (e.g. controlling abuse, spam and DDOS attacks). forms2 may also store IP addresses along with certain actions you take on our system. By agreeing to this Privacy Policy, using the forms2 Service, or any of our websites, you expressly consent to forms2 using your IP address for the above purposes. If you wish to opt out from the above consent to use your IP address, you must cancel your account (if you have one) and/or not interact with apps created on the forms2 Service if requested to do so.
  • Data controller. forms2 is the data controller for registration, billing and other account information that we collect from forms2 Service users in the EU. However, the data controller for all app data is the app creator. The app creator determines how their apps are designed, distributed and used. forms2 only processes app data in accordance with the instructions and permissions (including those given under this Privacy Policy) configured by the app creator when they create and administer their apps.
  • Accessing and correcting your personal data. You have the right to access and correct the personal information that forms2 holds about you. This right may be exercised by visiting the provided “edit user” pages or by contacting our support team.
  • Your responsibilities. By using the forms2 Service, you agree to comply with adequate data protection requirements when collecting and using your app data, such as requirements to inform respondents about the specific uses and disclosures of their data.
  • Your data is hosted within the EU. Your data will be hosted exclusively within our West Europe data centers. Some processing of data may still occur outside the EU by our sub-processors in order to provide aspects of the forms2 Service. forms2 personnel outside the EU may also access your data for support and maintenance purposes.

You are giving the following express consents

By clicking “I Agree” or any other button indicating your acceptance of this Privacy Policy, or by using the forms2 Service, you expressly consent to the following:

  • You consent to the collection, use, disclosure and processing of your personal data in the manner described in this Privacy Policy, including our procedures relating to cookies, IP addresses and log files.
  • You consent and agree that forms2 and our various affiliates and sub-processors may process your data in countries which do not have data protection laws that provide the same level of protection as in European Economic Area countries. forms2 commits to having contracts in place with these affiliates and sub-processors that include similar requirements as prevailing EU data protection legislation. Your consent is voluntary, and you may revoke your consent by opting out at any time. If you opt-out, we will no longer be able to provide you with the forms2 Service.
  • You consent to forms2 sharing your personal data with relevant persons working for sub-processors and affiliates when necessary to provide the forms2 Service.
  • You consent to our use of cookies as described in this Privacy Policy.

SECTION 2: PRIVACY FOR APP USERS

How the forms2 Service applies to you

  • All forms2-powered apps are managed and provided by app creators. forms2 customers have created thousands of business apps on the forms2 Service and more are added daily. forms2 – for and on behalf of app creators – hosts these apps and processes the data that you consume and submit via our app and web technology. If you have any questions about a forms2-powered app you are using, please contact the app creator directly, as forms2 is not responsible for the content of that app or your interactions with it. The app creator is generally the same person, company or organisation that invited you to access the app, and they may have their own privacy policy for you to refer to.
  • forms2 is the processor of your data, the app creator is the controller. forms2 does not sell or share your submitted data with third party advertisers or marketers. Our interaction with any personal information and other data you submit is purely for the purposes of providing the forms2 Service. The app creator controls your data and instructs us on what to do with the data, which we then perform subject to this Privacy Policy, relevant data protection legislation, and our Terms of Service. If you believe that an app creator is violating our conditions of use, please email us with details of the violation.


Information that forms2 collects

When you interact with apps powered by forms2, we collect and process information relating to you and your use of the forms2 Service from a variety of sources, which are listed below, along with details of how we use this information. All collection and processing of such information is on behalf and upon instructions, including the ones provided in this Privacy Policy, of the app creator.

Information forms2 collects directly from you

  • App data. forms2 collects and stores the app data that you interact with, modify or submit. The app creator is responsible for this data and manages it. An app may ask you to provide personal information or data. If you have any questions about an app, please contact the app creator directly, as forms2 is not responsible for the content of that app. The app creator is generally the same person, company or organisation that invited you to access the app, and they may have their own privacy policy for you to refer to.

Information we collect indirectly or passively

  • User account information. You will usually require a forms2 account before you can access apps created on the forms2 Service. The app creator or your organisation account administrator will normally create your user account, and in doing so will provide us with your name, email address, country and time zone. These details are required in order to provide you with app user access on the forms2 Service.
  • Usage data. forms2 collects usage data about you whenever you interact with the forms2 Service. This may include which web pages you visit, what you click on, when you performed those actions, and so on. Additionally, as with most websites today, forms2 servers keep log files that record data each time a device accesses those servers. The log files contain data about the nature of each access, including originating IP addresses, internet service providers, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system versions, and timestamps. Note that forms2 does not link this usage data to your submitted app data.
  • Device data. forms2 collects data from the device you use to access our services, such as your IP address, operating system version, device make and model, performance information, and browser type. forms2 may also infer your geographic location based on your IP address.
  • Referral data. forms2 may record information about the source that referred you to an app (e.g. a web link or in an invite email).
  • Information from page tags. forms2 uses third-party tracking services that employ cookies and page tags (also known as web beacons) to collect aggregated and anonymised data about visitors to our websites. This data includes usage and user statistics.

How forms2 uses collected information

The data from your app interactions is owned and managed by the app creator, and forms2 treats that information as private to the app creator.  Please contact the app creator directly to understand how the individual, company or organisation uses your app data. Some app creators may provide you with a privacy policy or notice when you access their apps and we encourage you to review such information to understand how the app creator will handle your data. forms2 does not sell or make available app data to third parties, beyond what is necessary to provide the forms2 Service, without the app creator’s instruction and forms2 does not use any contact details collected in our customers’ apps to contact persons recorded in said app data.

forms2 also uses the information collected from you, including usage data, device data, referral data and information from page tags to manage and improve our services, for research purposes, and for the various purposes described in this Privacy Policy.

Who forms2 shares your data with

forms2 will share your app data and interactions with third parties only as described in this Privacy Policy.

forms2 discloses:

  • Your data to app creators. forms2 provides the hosting, platform and tools for app creators to create and deliver business applications to you as the app user. The app creator is the controller of all data consumed and collected by the apps they create and provide to you. Your app data and interactions (e.g. form submissions) will be provided to the app creator. Contact the app creator directly to understand how they might use your app data.
  • Your data to third parties as necessary to provide the forms2 Service. Please see Section 1 of this Privacy Policy to understand how forms2 processes app data on behalf of app creators, and to whom forms2 may disclose app data.


Your Data Rights

  • To access and correct your app data and/or personal information, contact the app creator.  forms2 does not control your data, we only collect and processes your data on behalf of app creators. Contact the app creator if you have any questions about their apps, or if you want to access, update, or delete anything in the app data you have provided. forms2 provides app creators with tools to maintain the data they collect through their apps. You may request access to and correction of the personal information we hold about you by contacting customer support, and forms2 will respond to your request for access or correction within a reasonable time and, where reasonable and practicable to do so, forms2 will provide access to your personal information in the manner requested by you. However in most cases forms2 cannot provide you with this access or correction, since app data is owned by the app creator, and giving you access may conflict with this ownership or have an unreasonable impact on the privacy of other individuals.
  • Opt out of using forms2-powered apps. Your use of forms2-powered apps is voluntary and can be stopped at any time by you. Note that your employer or organisation may require you to use forms2-powered apps as part of your activities for them, in which case you will need to address your concerns about forms2-powered apps to them.

Security and other important information

  • Changes to this Privacy Policy. forms2 may modify this policy at any time and you will be notified by publishing the changes on this website. If forms2 determines the changes are material, you will be provided with additional, prominent notice as is appropriate under the circumstances, such as via email or in another conspicuous manner reasonably designed to notify you. If, after being informed of the changes, you continue to use the forms2 Service beyond the advance-notice period, you will be considered as having expressly consented to the changes in our Privacy Policy. If you disagree with the terms of this Privacy Policy or any updated Privacy Policy, you may request your account be deleted by your organisation administrator, or by contacting our support team.
  • Security. We provide details on our security measures webpage. forms2 takes security seriously and we’re committed to processing your personal information and data with respect and integrity. However, regardless of the protections and precautions undertaken, there is always a risk that your personal information may be viewed and used by unauthorised third parties as a result of collecting and transmitting your data through the Internet. If you have any questions about the security of your personal information, contact our support team.
  • Data locations. We use Microsoft’s Azure cloud platform to host customer accounts in 1 geographic region (“node”) – specifically West Europe (Netherlands, Ireland). Your account will be provisioned and run exclusively within one of these nodes. Your personal information may also be accessed from countries in which forms2 personnel or affiliates are located (generally for support and maintenance purposes), and may be processed in countries where our sub-processors’ services are located.
  • Cookie Notification. forms2 and our partners use cookies and similar technologies on our websites. Cookies are small bits of data we store on the device you use to access our services so forms2 can recognise repeat users. Each cookie expires after a certain period of time, depending on what we use it for. forms2 uses cookies and similar technologies for several reasons:
    • For security reasons. We store your login details in an encrypted cookie to authenticate your identity and to keep you logged into the forms2 Service between usage sessions.
    • To provide you with personalised content. forms2 may store user preferences, such as your default language, in cookies to personalise the content you see.
    • To improve our services. forms2 uses cookies to measure your usage of our websites and track referral data, as well as to occasionally display different versions of content to you. This information helps forms2 develop and improve our services and optimise the content forms2 displays to users.
    • To advertise to you. forms2, or our service providers and other third parties we work with, may place cookies when you visit our marketing website or when you open emails that are sent to you, in order to provide you with more tailored marketing content (about our services or other services), and to evaluate whether this content is useful or effective. For instance, forms2 may evaluate which advertisements are clicked on most often, and whether those clicks lead users to make better use of our tools, features and services. If you don’t want to receive advertisements that are tailored to you based on your anonymous online activity, you may “opt out” of many of the companies that are involved in such tailoring by going to http://optout.aboutads.info. Opting out in this way does not mean you will not receive any advertisements; it just means that you will not receive advertisements from such companies that have been tailored to you based on your activities and inferred preferences.
    • Google Analytics. In addition to the above, forms2 has implemented on our websites and other services certain Google Analytics features that support Display Advertising, including re-targeting. Visitors to our websites may opt out of certain types of Google Analytics tracking, customise the Google Display Network ads by using the Google Ad Preferences Manager and learn more about how Google serves advertisements by viewing its Customer Ads Help Center. If you do not wish to participate in Google Analytics, you may also download the Google Analytics opt-out browser add-on.
    • We don’t believe that cookies are bad, but you can still choose to remove or disable cookies via your browser. Note that if you choose to disable cookies received from our web backend, you will not be able to log in there, since we require cookies to be enabled for the security reasons above. By using our websites and agreeing to this Privacy Policy, you expressly consent to the use of cookies as described in this policy.
  • Blogs and Forums. forms2 websites may offer publicly accessible blogs and community forums. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. forms2 is not responsible for any personal information you choose to submit in these areas of our site. To request removal of your personal information from our blog or community forum, contact our support team. In some cases, forms2 may not be able to fulfil your request and an explanation will be provided. Commenting systems on our blogs may be managed by a third party application that may require you to register to post a comment. Please review that application’s privacy policy to learn how the third party uses your information.
  • Online Tracking. forms2 currently does not process or comply with any web browser’s “do not track” signal or other similar mechanisms that indicates a request to disable online tracking of individual users who visit our websites or use our services, unless otherwise stated in a service-specific privacy statement.
  • Social Media Features. forms2 websites may include social media features or widgets, such as the Facebook Like button. Use of these features may allow them to collect your IP address, detect which page you are visiting on our site, and set a cookie to enable the feature to function properly. Your interactions with these features are governed by the privacy policy of the third party providing it.
  • Safety of Children and COPPA. forms2 services are not intended for and may not permissibly be used by individuals under the age of 16. forms2 does not knowingly collect personal information from persons under 16 or allow them to register. If it comes to our attention that forms2 has collected personal information from such a person, forms2 may delete this information without notice. If you have reason to believe that this has occurred, please contact our support team.
  • English version only. The English language version of this Privacy Policy is authoritative. Any translations of this policy that we may provide are for convenience only.

Notices for European Union and United Kingdom users

  • Personal data. For users located in the EU, references to “personal information” in this policy are equivalent to “personal data” as defined in prevailing EU data protection regulations.
  • IP addresses. Our servers may record the incoming IP addresses of visitors to forms2 websites and services, whether or not the visitor has an forms2 account, and store the IP addresses in log files. forms2 uses these log files for purposes such as system administration and maintenance, record keeping, tracking referring web sites, inferring your location, and security purposes (e.g. controlling abuse, spam and DDOS attacks). forms2 may also store IP addresses along with certain actions you take on our system. By agreeing to this Privacy Policy, you expressly consent to forms2 using your IP address for the above purposes. If you wish to opt out from the above consent to use your IP address, you must cancel your account (if you have one) and/or not interact with apps created on the forms2 Service if requested to do so.
  • Data controller. forms2 is the data controller for registration, billing and other account information that we collect from forms2 Service users in the EU. However, the data controller for all app data is the app creator. The app creator determines how their apps are designed, distributed and used. forms2 only processes app data in accordance with the instructions and permissions (including those given under this Privacy Policy) configured by the app creator when they create and administer their apps.
  • Accessing and correcting your personal data. You have the right to access and correct the personal information that forms2 holds about you. This right may be exercised by visiting the provided “edit user” pages or by contacting our support team.
  • Your responsibilities. By using the forms2 Service, you agree to comply with adequate data protection requirements when collecting and using your app data, such as requirements to inform respondents about the specific uses and disclosures of their data.
  • Your data is hosted within the EU. Your data will be hosted exclusively within our West Europe data centers. Some processing of data may still occur outside the EU by our sub-processors in order to provide aspects of the forms2 Service. forms2 personnel outside the EU may also access your data for support and maintenance purposes..

You are giving the following express consents

By clicking “I Agree” or any other button indicating your acceptance of this Privacy Policy, or by using the forms2 Service, you expressly consent to the following:

  • You consent to the collection, use, disclosure and processing of your personal data in the manner described in this Privacy Policy, including our procedures relating to cookies, IP addresses and log files.
  • You consent and agree that forms2 and our various affiliates and sub-processors may process your data in countries which do not have data protection laws that provide the same level of protection as in European Economic Area countries. forms2 commits to having contracts in place with these affiliates and sub-processors that include similar requirements as prevailing EU data protection legislation. Your consent is voluntary, and you may revoke your consent by opting out at any time. If you opt-out, we will no longer be able to provide you with the forms2 Service.
  • You consent to forms2 sharing your personal data with relevant persons working for sub-processors and affiliates when necessary to provide the forms2 Service.
  • You consent to our use of cookies as described in this Privacy Policy.