Blog Post

Why You Should Digitise Inspections Using Data Capture Apps

Written by Lee Glynn
March 31, 2024
Why You Should Digitise Inspections Using Data Capture Apps


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This is why you should digitise your inspections with case studies to prove it

Say goodbye to the chaos of paperwork and illegible handwriting – it’s time to digitise your inspections with low code data capture apps and digital forms. Welcome to the era of seamless digital inspections, where enhancing customer experience, boosting productivity, and streamlining your inspection process are the norms. With these digital tools, you can unlock the power of efficient, accurate, and user-friendly inspections. Ready to reap the benefits of digitised inspections? Let’s dive in!

Key Takeaways

  • Digital inspections streamline the inspection process, enhance customer experience and boost shop productivity.

  • Comprehensive reports, mobile device integration & customisable templates are key features of digital inspection software.

  • With proper training & support, any industry can successfully implement digital inspections in a matter of days.

7 Reasons Why You Should Digitise Inspections: The Power of Digital Forms and Low Code Apps

1. Streamlining the Inspection Process

Imagine you’re Mike, a manager in the oil and gas industry. With digital inspection tools like digital forms and data capture apps, you can speed up your daily operations and make them safer. For example, using the forms2 platform to build digital forms, you can easily coordinate on-site safety inspections, increasing accuracy and safety while saving valuable time. No more lengthy paperwork for pre-drill assessments or lost pieces of paper offshore!

2. Building Customer Trust

Let’s say you’re Chloe, a facility manager. Digital inspections can reassure your clients that their buildings are in good hands. Detailed reports and visual evidence make assessments clear and easy to understand, improving communication and boosting confidence in your services. We’ve talked about the benefits of using a facility management app here, too!

3. Enhancing Vehicle Inspection Efficiency

Now, picture yourself as Alex, running a vehicle rental service. One key inspection you handle regularly is vehicle safety checks. With digital vehicle inspection forms, you can easily manage pre-rental assessments and post-rental evaluations, freeing up your staff to focus on customer service and providing a vehicle owner with a comprehensive report that they can actually read.

4. Flexibility and Adaptability

Meet Jane, a vineyard manager. Custom inspection forms can revolutionise her operations, enabling her to meet changing regulations and customer requirements. These tools allow Jane to capture data quickly and accurately while maintaining compliance with quality standards. We’ve talked about the benefits of digital vineyard management apps here, too!

5. Consistency and Standardisation

You’re now Joe, working in construction health and safety. Custom inspection forms provide a standard set of questions and criteria for each inspection. This ensures quality control is consistently met, minimising risk and ensuring compliance with the highest standards. We actually specialise in mobile forms and apps for construction!

6. Real-Time Access and Communication

Imagine being Sarah, a manager in the food production industry. Integrating mobile devices into your inspection process can bring a wealth of benefits. Real-time data access enables better decision making and improved customer service.

7. Reducing Errors and Rework

Finally, let’s say you’re Liam, a quality control manager in manufacturing. Digital inspections are key in reducing errors and rework, optimising efficiency and cost-effectiveness. These digital assessments help identify issues quickly, ensuring products meet the highest standards.

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Embracing Digital Vehicle Inspections

We also specialise in digital vehicle inspection forms! Fleet managers and auto shop owners love these as there’s no more sifting through pages of paper, no more squinting at bad handwriting. Instead, you’ve got a slick, user-friendly digital form you’ve made using your low code data capture app at your fingertips. Auto shops are ditching the old ways and embracing this tech-savvy approach, saying goodbye to the headaches of traditional paper-based inspections.


Let’s say for example you run Steve’s Autos. With digital forms your mechanic maestros can breeze through a 50-point system check in just 0.3 hours. They then provide the vehicle owner with an in-depth report, giving them a clear overview of their vehicle’s health. This creates a win-win situation, enhancing trust between customers and mechanics, and positively impacting the shop’s average repair order rate.

Now, let’s think bigger. Imagine you’re managing a fleet of vehicles. With digital inspections, you can easily keep track of maintenance needs across the fleet, ensuring that each vehicle is in top shape and ready for the road. This not only improves efficiency but also helps to prevent unexpected breakdowns, saving time and money in the long run.

In summary, digital vehicle inspections are a real game-changer, making the inspection process smoother, more efficient, and way more fun!

Digital inspections vs paper based inspections

The main difference between digital inspections and paper inspections is the efficiency and accuracy that digital inspections offer. Going digital eliminates the chaos of paperwork, lost documents or illegible handwriting, and instead, quickly records and stores information in an easily accessible and shareable format. Companies can save up to $30,000 per year by reducing the need for physical storage and paper supplies, making digital inspections not only a more efficient but also a greener and more cost-effective alternative.

Digital Inspections: Transforming Safety Checks and Reporting Across Sectors

Think of it this way: a gas safety engineer can now instantly ping you a digital report, assuring you that your appliances are safe and sound. Or picture a facility manager, who can quickly show landlords that their properties are well-maintained, all via a nifty digital inspection report. And let’s not forget the construction companies, who can swiftly prove to stakeholders that they’re ticking all the compliance boxes. Across the board, digital inspections are making life easier, more efficient, and a whole lot clearer!

Case Study 1 : Success with Digital Inspections in Hospitality

Prior to the implementation of digital inspections, the European Camping Group was heavily reliant on paper-based processes. This not only resulted in a significant cost but also led to inefficiencies and errors. With the introduction of the forms2 no-code platform, they were able to transform their operations. The digital inspection software enabled them to conduct accurate and efficient inspections, leading to substantial cost savings.

The digital inspections also improved communication between the staff and management, allowing for real-time updates and quicker decision making. This resulted in improved service delivery and customer satisfaction as well as faster quality inspections of room condition, stock levels and more.

The success story of the European Camping Group serves as an excellent example of how digital inspections using data capture apps can revolutionise operations in the hospitality industry, leading to significant cost savings and improved service delivery for customers.

Read the digital forms and apps for hospitality case study here.

Case Study 2 : Digital Inspections in Construction

In the construction industry, digital inspections have also proven to be transformative. A perfect example of this is the case of TD Construction Testing, a construction company that managed to save up to $30,000 per annum by switching to digital inspections with the forms2 no-code platform.

Prior to implementing digital inspections, the company was heavily reliant on paper-based processes. This not only led to a significant cost in terms of paper and printing but also resulted in inefficiencies, errors, and delays in data entry. The paper-based inspections were also difficult to manage and track, leading to potential loss of crucial inspection data.

With the introduction of Forms2, the construction company was able to streamline their inspection process and turn around results 90% faster. The digital inspection software and data captuer apps they built with forms2 enabled them to conduct accurate and efficient inspections, leading to substantial cost savings. The digital inspections also improved communication between the staff and management, allowing for real-time updates and quicker decision making in the field.

Read the digital forms for construction case study here.

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Can you afford to wait?

The transition to digital forms and digitising inspection forms is a strategic move towards operational excellence and environmental responsibility. By adopting these solutions, businesses are not only optimising their operations but also taking significant strides towards a greener future through using less paper.

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