These are the 9 benefits of digital forms for construction you can’t ignore anymore.
If you work in the construction industry, you know that A. it’s moving fast, and that B. a paper trail or audit trail is absolutely necessary for multiple reasons.
You also know that paper forms get lost. Digital contsruction forms do not.
With more and more companies are seeing the benefits of digital forms in construction (we know because we surveyed them on the trends of no-code in construction) and moving away from paper forms every day, going from stacks of paperwork to digital forms isn’t a trend—it’s a practical way to boost project efficiency, safety and cost.
Here at forms2, we specialise in digital forms and no-code apps for construction, including tools for toolbox talks, compliance tracking and site security. Here’s how going digital with the forms2 no-code app builder and digital forms for construction can help construction companies improve their projects and make life easier on site.
1. Accountability Made Easy
Accountability is key on site. Digital forms make it easy to track who did what, when and where, with a record that everyone can see. Best of all, no manual data entry problems.
Example:
Imagine a foreman using digital toolbox talk forms on site. Each worker’s attendance and signature is recorded digitally, replacing the traditional sign in sheet. The digital sign in sheet documents participation in safety talks and verifies ongoing commitment to site safety. So if there’s ever a question about compliance, the company has instant access to digital records and everyone knows who’s responsible for each part of the project.
2. Contractor Compliance Tracking Made Easy
Tracking contractor compliance can be tricky, especially with multiple teams on site. Digital forms from forms2 make it easy, as construction companies can check that everyone is qualified and up to date with safety requirements. The platform has customizable form templates so companies can tailor these templates for contractor compliance tracking without any coding knowledge.
Example:
Before a contractor starts work they can fill out a safety compliance digital form on their phone or tablet on any site, anywhere in the world. The digital form checks all certifications are valid and safety training is complete. With digital signatures, contactless signatures or e-signatures (whatever you want to call them) and timestamps site managers have proof that everyone on site meets the required standards, a safe and qualified workforce. You’re compliant, your team are safe.
3. Site Security
Site security is key, not just for protecting valuable equipment but also for making sure only authorized people are on site. Digital access forms track and secure who comes and goes, keeping the site safe.
Example:
With digital forms for construction built on the forms2 platform contractors, visitors and employees can sign in digitally when they arrive. This creates a real-time access log that site managers can see instantly, so they can see who’s on site and where. If there’s a security issue they can pull up a record of everyone who was on site, keeping the site secure. Digital forms can be accessed from anywhere with an internet connection, so real-time security tracking and workflow integration is a breeze.
4. Compliance and Safety with Digital Toolbox Talks
Toolbox talks are a vital part of site safety, keeping workers informed about site rules and safety protocols. By using forms2 as you digital form builder for digital toolbox talk forms, it makes it easy to track attendance, share safety videos, capture digital signatures and keep a record.
Example:
Foremen and site managers can use digital toolbox talks at the start of each shift to review safety procedures and job specific risks. The app records attendance, captures digital signatures and logs any important notes. Digital forms also streamline the process of collecting data during these talks so companies can customize templates to collect different types of information efficiently. So companies can show they’re meeting safety regulations, keep the team safe and reduce the risk of liability if an accident occurs.
5. Faster Project Delivery with Digital Forms
Construction companies often struggle with project delays and budget blowouts. Digital construction forms can help solve these problems by keeping everything organised and accessible, reducing the chance of mistakes or delays.
Example:
Project managers using a no-code app built on forms2 alongside digoital construction forms can see real-time updates on task status, contractor reports and inspection checklists. By allowing file uploads digital forms can collect different types of data directly through customizable templates. When an issue arises they can respond immediately instead of digging through paperwork, keeping projects on time and budget. This saves time and can also mean big cost savings and improved margins.
6. Go Green with Mobile Forms and Paperless Forms
Going digital doesn’t just benefit the site – use of digital forms benefits the environment too. Digital forms reduce the need for paper and ink, so companies can save costs and reduce their carbon footprint.
Example:
Instead of printing dozens of copies of plans, contracts and inspection reports a construction company that goes digital with digital forms, also known as mobile forms, can cut their paper usage by 80%. With everything stored on a secure cloud platform teams can access the latest documents without any waste, supporting sustainability goals and streamlined project management. Mobile forms in particular allow users to collect and process data on the go, making them even more versatile and accessible.
7. Data Driven Insights and Data Collection for Compliance Tracking
With digital forms construction companies can collect and analyse data in real-time, get valuable insights into site safety, worker compliance and project efficiency. By using advanced logic these digital forms can provide deeper insights and improve compliance tracking. This helps companies identify trends, improve safety and make better decisions.
Example:
A construction company using forms2 no-code app builder alongside digital forms and data capture apps tracks safety incidents and compliance across projects. The data from digital forms with advanced logic is collated into monthly reports so management can see trends and adjust training as needed. This keeps workers safer and ensures compliance with industry standards, a safer and more efficient work environment.
8. Automated Workflows for Faster Approvals
Digital forms can have automated workflows so forms and documents are sent to the right people for review and approval. This removes bottlenecks and gets work moving faster.
Example:
When a site supervisor completes a safety inspection the report is sent automatically to the compliance manager for approval. This automation reduces the time waiting for signatures and approvals and keeps projects moving without delay.
9. No more losing paper documents in the van!
With digital forms stored in the cloud there’s less chance of losing important documents. Paperwork that could easily get lost or damaged is now safely stored and accessible anytime so critical records are always available when needed.
Example:
A construction company that digitizes change orders, contracts and inspection reports doesn’t have to worry about chasing lost paperwork, everything is backed up and easy to retrieve. In the event of an audit or dispute they can access records to prove compliance a
Paper forms can get lost. A digital form is forever.
Case Studies and Success Stories Of Digital Forms in Construction
Real-World Examples of Digital Forms in Action
- Digital forms and no-code Apps Case Study 1 – independent Materials Testing Laboratory: TD Construction Testing saved over £30,000 per year, cut admin by 80% and sped up test results for clients with no-code data capture apps.
- Digital forms and no-code Apps Case Study 2 – Scaffolding: A global maintenance & scaffolding company saved £300,000 in development annually and nearly £3,000,00 in paper using no-code apps and digital forms for scaffolding.
- White Label No-Code Apps & Digital Forms for Healthcare Case Study: A healthcare organisation used digital forms to collect patient data and streamline their intake process. The forms were mobile optimised and had clear instructions and few fields. Paperwork went down and patient satisfaction went up.
Why Digitize and Move from Paper Forms To Digtial Forms Now?
Where countless businesses would struggle if they lost their paperwork, digital forms are more than just a nice to have. They’re essential for protecting critical information, improving project management and keeping construction companies competitive. Moving to digital forms from paper forms with forms2 helps companies protect data, ensure the data collected is accurate, helps construction firms stay on schedule and improve profit margins by reducing delays and keeping everyone on the same page – human error when it comes to data collected is almost eliminated.
Ready to go with forms2 digital forms for construction?
There are many benefits of digital forms in construction. Digital forms can transform your construction projects, accountability, compliance, site security and faster delivery across all phases. With forms2 you can build custom paperless forms for toolbox talks, compliance checks and real-time updates. Get started with forms2 and simplify your construction workflows, boost safety and get your company ready for the digital age.
Paper forms can get lost. A digital form is forever.
Build a no-code app and digital forms for construction in minutes, for $18*.
For £/$18-$/£25 per month you can create HIPAA and GDPR-compliant mobile forms, and legally binding paperless toolbox talks and digital forms for construction – which saves you 20 hours a month if you do safety talks each day – just one of the benefits of digital forms for construction.
